The Best Business Printers: Top Picks for Your Office Needs

When it comes to business printers, there are several factors to consider, such as print speed, connectivity options, paper handling, and cost per page. Additionally, businesses may require specific features such as automatic duplexing, secure printing, and mobile printing capabilities. Therefore, it’s essential to identify your business needs before selecting a printer.

One crucial aspect to consider when purchasing a printer is the total cost of ownership. This includes the initial purchase price, ink or toner costs, and maintenance expenses. Choosing a printer with a low cost per page can save you money in the long run, especially if you have a high volume of printing needs.

We spent countless hours researching and testing ten business printers to identify the ones that offer the best value for money, reliability, and performance. Our top picks include printers suitable for small businesses, medium-sized businesses, and large enterprises.

Best Business Printers

In today’s fast-paced business world, having a reliable printer is essential. Whether you’re printing invoices, contracts, or marketing materials, you need a printer that can handle high volumes of work without sacrificing quality. That’s why we’ve compiled a list of the best business printers on the market. Our team of experts has tested and reviewed each of these printers to ensure they meet the needs of modern businesses. From fast printing speeds to high-quality output, these printers are sure to impress. So, without further ado, here are our top picks for the best business printers.

Brother MFC-L8900CDW Business Color Laser All-in-One Printer

If you’re looking for a reliable, high-volume printer for your business, the Brother MFC-L8900CDW is an excellent choice.

Pros

The all-in-one solution is perfect for businesses that require large print and copy volume.
The printer increases productivity with print speeds up to 33 ppm and scan speeds for double-sided pages up to 58 IPM.
The built-in wireless 802.11b/g/n and Gigabit Ethernet network interface allows for easy set up and sharing on a wireless or wired network.

Cons

The printer is quite heavy, weighing in at 63.1 lbs.
Some users have reported issues with the printer jamming.
The printer is quite expensive, so it may not be the best choice for small businesses on a budget.

We’ve been using the Brother MFC-L8900CDW in our office for several months now, and we’ve been very impressed with its performance. The printer is incredibly fast, and we’ve been able to print large volumes of documents without any issues. The printer is also very easy to set up, and we were able to get it up and running in just a few minutes.

One thing that we really like about the Brother MFC-L8900CDW is the advanced scanning features. We’ve been able to wirelessly scan documents to our mobile devices using the Brother iPrint & Scan app, which has been incredibly convenient.

Overall, we would definitely recommend the Brother MFC-L8900CDW to any business that requires a high-volume printer. While it is quite expensive, we believe that the printer’s performance and advanced features make it well worth the investment.

ASprink Bluetooth Thermal Label Printer

If you’re looking for a cost-effective and efficient thermal label printer for your small business, we highly recommend the ASprink Bluetooth Thermal Label Printer.

Pros

The printer supports both Bluetooth and USB cable connection, making it easy to print from your smartphone, computer, or Chromebook.
The thermal direct technology used in this printer eliminates the need for toner or ink, saving you money in the long run.
The printer is compatible with virtually all platforms, including USPS, UPS, eBay, Esty, Shopify, Amazon, PayPal, Poshmark, Square, Big commerce, Mercari, and Wix.

Cons

The printer only works with thermal labels with a width of 1″-4.6″, limiting the size range of labels you can print.
The printer only prints in monochrome, so it may not be suitable for businesses that require colour labels.
The printer may be too small for larger businesses with high-volume printing needs.

We were impressed with the ASprink Bluetooth Thermal Label Printer’s speed and ease of use. The printer boasts a 203DPI print quality, ensuring that barcodes are scannable and labels are clear and legible. We found the printer to be very user-friendly, with a simple setup process and intuitive editing software.

One of the standout features of this printer is its compatibility with Chromebooks and Macs. By adding the “Labelife” extension to your Chrome browser, you can print labels directly from your browser without the need for additional software. This is a huge time-saver for businesses that frequently print shipping labels.

Overall, we think the ASprink Bluetooth Thermal Label Printer is an excellent choice for small businesses looking for an affordable and efficient label printer. Its cost-saving technology, flexible platform compatibility, and portable design make it a great investment for any business owner.

HP Color LaserJet Pro MFP M479fdw

We highly recommend the HP Color LaserJet Pro MFP M479fdw for anyone looking for a reliable and efficient business printer.

Pros

The HP Color LaserJet Pro MFP M479fdw is a multifunctional printer that can print, scan, copy, and fax, making it a versatile and convenient option for any office.
The printer has fast print speeds of up to 28 pages per minute, allowing you to quickly and efficiently print large documents.
With built-in Wi-Fi Direct and easy mobile printing options, you can easily print from your smartphone or tablet without the need for a local network connection.

Cons

The HP Color LaserJet Pro MFP M479fdw is a relatively large and heavy printer, which may not be ideal for smaller offices or workspaces.
The printer’s toner cartridges can be expensive, which may be a concern for businesses with high printing needs.
Some users have reported issues with the printer’s firmware updates, which can cause compatibility issues with third-party toner cartridges.

In our experience, the HP Color LaserJet Pro MFP M479fdw is a reliable and efficient printer that is ideal for any business looking to improve their printing capabilities. The printer’s fast print speeds and multifunctional capabilities make it a versatile option for any office, and the built-in Wi-Fi Direct and mobile printing options make it easy to print from anywhere. However, the printer’s size and weight may be a concern for some users, and the cost of toner cartridges can add up over time. Overall, we highly recommend the HP Color LaserJet Pro MFP M479fdw for any business looking for a high-quality and reliable printer.

Brother HL-L8360CDW Business Wireless Laser Printer

If you’re looking for a reliable color laser printer for your office, the Brother HL-L8360CDW is a great option. With fast print speeds of up to 33 pages per minute in both black and color, this printer produces high-quality prints that are sure to impress.

Pros

The HL-L8360CDW offers low cost output due to super high yield 6,500 page replacement toner cartridges.
Multiple connectivity options, including wireless or Gigabit Ethernet network interfaces and printing from popular mobile devices.
Advanced security features, such as an integrated NFC card reader for easy badge authentication and Active Directory support for network user authentication.

Cons

The printer is quite heavy and bulky, making it difficult to move around.
Some users have reported issues with the printer jamming when trying to print labels.
The price point may be a bit high for some small businesses.

In our experience, the Brother HL-L8360CDW is a reliable and efficient printer that is well-suited for a busy office environment. The 2.7″ touchscreen display makes it easy to navigate menus and print from popular business cloud services, such as Dropbox, Google Drive, and OneDrive. We also appreciate the automatic duplex printing feature, which helps save both time and money.

One thing to keep in mind is that the printer is quite heavy and bulky, so it may be difficult to move around if needed. Additionally, some users have reported issues with the printer jamming when trying to print labels, so it may not be the best choice if you frequently print this type of material.

Overall, if you’re in the market for a high-quality color laser printer with multiple connectivity options and advanced security features, the Brother HL-L8360CDW is definitely worth considering.

Brother HL-L8360CDWT

If you’re looking for a reliable and affordable color laser printer with a large paper capacity, the Brother HL-L8360CDWT is a great choice.

Pros

High-quality color printing at speeds of up to 33 pages per minute
Dual paper trays with a total capacity of 800 pages
Built-in automatic duplex printing feature reduces printing costs

Cons

Large and heavy, making it difficult to move around
Toner cartridges can be expensive to replace
No scanning or copying capabilities

We recently used the Brother HL-L8360CDWT in our office and were impressed with its high-quality color printing capabilities. The dual paper trays were also very convenient, allowing us to print large jobs without having to constantly refill the paper. Additionally, the built-in automatic duplex printing feature helped us save money on paper costs while still producing professional-looking two-sided documents.

However, the printer is quite large and heavy, making it difficult to move around the office. Additionally, the toner cartridges can be expensive to replace, which may be a concern for businesses on a tight budget. Finally, it’s important to note that this printer does not have scanning or copying capabilities, so it may not be the best choice for businesses that require those features.

Overall, we would recommend the Brother HL-L8360CDWT for businesses that need a reliable and cost-effective color laser printer with a large paper capacity.

Nelko Bluetooth Thermal Shipping Label Printer

We highly recommend the Nelko Bluetooth Thermal Shipping Label Printer for small business owners who frequently ship packages. It’s a high-speed printer that’s easy to use and offers both wireless and USB connectivity.

Pros

The printer can be used wirelessly via Bluetooth with iOS and Android devices, and it’s compatible with Windows 7 or later.
It’s a cost-effective solution for printing shipping labels since it uses thermal direct technology and only requires thermal labels (no ink or toner needed).
The printer is compatible with virtually all platforms, including Amazon, eBay, Shopify, USPS, and more.

Cons

The printer can only print in monochrome and cannot print in color.
The app for printing via Bluetooth, “Shipping Printer Pro,” may take some time to get used to.
Some users have reported difficulty getting the printer to work with Mac OS.

In our experience, the Nelko Bluetooth Thermal Shipping Label Printer is a reliable and efficient option for small business owners who need to print shipping labels frequently. It’s easy to set up and use, and the wireless connectivity makes it convenient to print from any device. Additionally, the thermal direct technology used by the printer is a cost-effective solution for printing labels since it doesn’t require ink or toner. However, it’s important to note that the printer can only print in monochrome and may not work seamlessly with Mac OS. Overall, we believe the Nelko Bluetooth Thermal Shipping Label Printer is a great investment for small business owners looking to streamline their shipping process.

Brother HL-L6200DW Wireless Monochrome Laser Printer

We highly recommend the Brother HL-L6200DW Wireless Monochrome Laser Printer for busy offices that need a fast, reliable, and secure printer.

Pros

The print speed of up to 48 ppm is perfect for busy offices that need to print a lot of documents quickly.
The dual adjustable 520-sheet capacity paper trays and 50-sheet capacity multi-purpose tray make it easy to handle large print jobs.
The built-in wireless 802.11b/g/n and Gigabit Ethernet network interfaces in addition to USB 2.0 connectivity allow you to share the HL-L6200DWT with multiple users on your network.

Cons

The printer is quite expensive, which may be a barrier for some businesses.
The printer only prints in black and white, which may not be suitable for businesses that need to print in colour.
The drum roller may get specks of toner that will transfer to the printed pages if you do not follow the directions for care.

We found the Brother HL-L6200DW to be an excellent printer that is perfect for busy offices that need to print a lot of documents quickly. The print speed of up to 48 ppm is impressive, and the dual adjustable 520-sheet capacity paper trays and 50-sheet capacity multi-purpose tray make it easy to handle large print jobs. We also appreciated the built-in wireless 802.11b/g/n and Gigabit Ethernet network interfaces in addition to USB 2.0 connectivity, which allow you to share the HL-L6200DWT with multiple users on your network.

However, the printer is quite expensive, which may be a barrier for some businesses. Additionally, the printer only prints in black and white, which may not be suitable for businesses that need to print in colour. Finally, the drum roller may get specks of toner that will transfer to the printed pages if you do not follow the directions for care. Despite these minor drawbacks, we still highly recommend the Brother HL-L6200DW Wireless Monochrome Laser Printer for busy offices that need a fast, reliable, and secure printer.

MUNBYN Shipping Label Printer P941

If you’re looking for a reliable and efficient label printer for your small business, the MUNBYN Shipping Label Printer P941 is a great option.

Pros

The printer is easy to set up and works with all major shipping and sales platforms.
The MUNBYN 4×6 label printer can analyze and learn your label, making it more convenient for your business.
The printer is environmentally-friendly and doesn’t require any cartridges or ink.

Cons

Some users have reported issues with loading labels, which can result in wasted paper.
The printer may not work well with certain label types.
The printer may not be as durable as other models on the market.

In our experience, the MUNBYN Shipping Label Printer P941 is a great investment for any small business owner looking to streamline their shipping process. The printer is incredibly easy to set up, and we were able to start printing labels within minutes of unboxing it. The printer is also compatible with all major shipping and sales platforms, which makes it incredibly versatile.

One of the standout features of the MUNBYN Shipping Label Printer P941 is its ability to analyze and learn your label. This means that the printer can automatically adjust to different label types, making it more convenient for your business. We also appreciate that the printer is environmentally-friendly and doesn’t require any cartridges or ink.

However, it’s worth noting that some users have reported issues with loading labels, which can result in wasted paper. Additionally, the printer may not work well with certain label types, so it’s important to do your research before purchasing. Finally, the printer may not be as durable as other models on the market, so it’s important to take care of it and handle it with care.

Overall, we would highly recommend the MUNBYN Shipping Label Printer P941 to any small business owner looking to streamline their shipping process. It’s easy to use, versatile, and environmentally-friendly, making it a great investment for any business.

Phomemo Portable Printer

We highly recommend the Phomemo Portable Printer for those who need a compact, lightweight, and inkless printer for their business or personal use.

Pros

The Phomemo Portable Printer is incredibly portable and compact, making it easy to carry around wherever you go.
The inkless thermal printing technology is a game-changer, eliminating the need for ink, toner, or ribbon, and reducing the risk of clogging and cleaning issues.
The Phomemo Portable Printer is compatible with a wide range of devices and operating systems, including Mac OS, iOS, Windows, and Android.

Cons

The print speed is not the fastest, with a maximum of 4.2 pages per minute.
The print quality is not the best, with a maximum print resolution of 203 dpi.
The printer can only handle paper up to 8.5″ x 11″ in size.

The Phomemo Portable Printer is a great choice for those who need a portable and inkless printer for their business or personal use. The compact size and lightweight design make it easy to carry around, and the inkless thermal printing technology eliminates the need for ink, toner, or ribbon. The Phomemo Portable Printer is compatible with a wide range of devices and operating systems, making it easy to print from your smartphone, tablet, or laptop.

The print speed is not the fastest, with a maximum of 4.2 pages per minute, but it is sufficient for most small printing jobs. The print quality is not the best, with a maximum print resolution of 203 dpi, but it is still good enough for most business or personal use. The printer can only handle paper up to 8.5″ x 11″ in size, so it may not be suitable for those who need to print larger documents or images.

Overall, the Phomemo Portable Printer is a great choice for those who need a portable and inkless printer for their business or personal use. It is easy to use, compatible with a wide range of devices and operating systems, and eliminates the need for ink, toner, or ribbon.

Buying Guide

When it comes to buying a business printer, there are several factors to consider. In this section, we’ll discuss the key features that you should look for to ensure that you choose the best product for your needs.

Print Quality

Print quality is one of the most important factors to consider when choosing a business printer. You want to ensure that your documents look professional and are easy to read. Look for a printer that has a high resolution and produces sharp, clear text and images.

Speed

In a busy office environment, speed is crucial. You don’t want to waste time waiting for your documents to print. Look for a printer that has a fast print speed, measured in pages per minute (ppm).

Connectivity

In today’s digital age, connectivity is key. Look for a printer that offers a range of connectivity options, such as Wi-Fi, Ethernet, and USB. This will allow you to easily connect your printer to your network and print from a variety of devices.

Paper Handling

Consider the types of documents that you’ll be printing and the sizes of paper that you’ll need to use. Look for a printer that can handle a range of paper sizes and types, including envelopes, labels, and cardstock.

Cost

Finally, consider the cost of the printer and the cost of replacement ink or toner cartridges. Look for a printer that offers a good balance between cost and features. Remember that cheaper printers may have higher running costs, so it’s important to consider the long-term costs of owning a printer.

In summary, when choosing a business printer, consider print quality, speed, connectivity, paper handling, and cost. By taking these factors into account, you can ensure that you choose a printer that meets your needs and helps your business run smoothly.